The company secretary acts a bridge between the company and its Board of directors, shareholders, government and regulatory authorities. The company secretary has to impart various services ranging from advising the companies on good governance practices, compliance of legal and procedural aspects, arbitration, negotiation and conciliation in commercial disputes between the parties to finance, accounting, taxation and management services. The company secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.
Independent practitioners require a certificate from ICSI (after having qualified as a company secretary). They can then issue compliance certificates to companies and undertake diligence report for banks etc. They can also be employed by small firms on a retainership for professional advice and support on issues such as licenses, registrations, loans, taxes and partnership deeds.
The role of Company Secretary in corporate sector is widespread and ICSI has projected the same to include: Corporate Laws, Corporate Governance, Corporate Administration, Board and Shareholders meetings, Corporate Compliance Management, Stakeholder Relationship, Mergers and Amalgamations amongst others.
Organize and prepare agendas and drafts for board meetings, committees and annual general meetings.
Oversee policies, make sure they are kept up to date and referred to the appropriate committee for approval.
Maintain statutory books, including registers of members, directors and secretaries
Deal with correspondence, collate information and write reports, ensure that decisions are made and communicated to the relevant company stakeholders.
Contribute to meeting discussions, and advise members on the legal, governance, accounting and tax implications of proposed policies.
Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
Liaise with external regulators and advisers, such as lawyers and auditors.
Take responsibility for the health and safety of employees and manage matters related to insurance and property.